MRPM.VOW.01.14: Why EMR is a dirty word to many doctors when implementing the EMR

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The first 2014 week’s Video of the Week (VOW) pick is about what the hopes and fears of doctors with implementing Electronic Medical Records (EMRs).

In this video watch a parody in which Hitler portrays a physician struggling to implement an EMR,.some of these fears were related to for example lack of ICT skills and training and resistance of change (old habits making doctors prefer the manual system in conjunction with lack of motivation and encouragement).

References:

  1. Implementing the EMR, 10 September 2012, Youtube, viewed 28 January 2014, <http://www.youtube.com/watch?v=D_xRCtP8ctY>

APDC: Relevant conditions and scenarios that affects the eyes – Part 3

ICD-10-book-cover-for-APDC-series-labelAs always when I present any coding lecture, I will stick to my style in this post as well firstly to describe (i) the basic anatomy of the visual system and its connections, (ii) explain how this “machinery” functions to produce vision. (iii) what happens when this “machinery” malfunctions and (iv) end with the appropriate International Statistical Classification of Diseases and Related Health Problems, 10th Revision, 2010 edition,  (ICD-10) codes to apply along with any peculiarities and nuances, if any. However, I will be brief as possible with (i), (ii) and (iii) for posts like this one so as not to be too lengthy and burdensome to the reader passing through this website-blog.

My plan is to discuss conditions affecting the ocular muscles, disorders of refraction and accommodation, visual disturbances  and cover visual impairment and blindness in this post.

We normally gaze with each eye coming to the same point in space, that is to say that the eyes are aligned in the same direction. This is called binocular vision.  Coordinated eye movements also allows us the ability to see in 3-D. All this is possible with the aid of the extraocular muscles  around the eyes.

Problems arise when there is lack of coordination between eyes where the eyes are not parallel and not aligned with one another. They then prevent the gaze of each eye to enable binocular vision and affecting depth perception (3-D vision). One or both eyes may turn inward, and the patient is cross-eyed. He or she will have double vision and/or there is visual loss in one eye without the ability to see in 3-D. One or both eyes may also turn out, especially seen in paediatric cases.

Conditions affecting the ocular muscles affecting binocular movement include strabismus. Forms of strabismus include esotropia characterised by a turning inward of one or both eyes and exotropia when the eye is turned out.

Strabismus in ICD-10 is part of the disorders of ocular muscles affecting binocular movement. It is grouped under the ICD-10 codes block of H49 to H52. However, the classification of strabismus in ICD-10 is differentiated by the category H50 for all conditions that involves lack of coordination between the extraocular muscles affecting binocular movement and another category H40 which is for conditions caused by the paralysis of the lateral rectus muscle. Within the category H50, ICD-10 provides codes for the different types of esotropia and exotropia, i.e monocular, alternating and intermittent. H51 is the third category for all other disorders of binocular movement.

Myopia, also called nearsightedness and hypermetropia, also called farsightedness are common disorders of refraction and accommodation. Disorders of refraction and accommodation would not be complete if I do not mention here about astigmatism and presbyopia. The category H52 includes myopia, hypermetropia, astigmatism and presbyopia among others.

Many conditions listed under visual disturbances in ICD-10 can be symptoms of another condition, for example vascular disease, diabetes and congenital conditions.

Amblyopia (also known as ‘lazy eye’, is loss of vision in an eye which is otherwise healthy), blurred vision (patient suffers a loss of sharpness of vision and the inability to see small details), diplopia (double vision) causing a patient to see two objects instead of one and scotomas (blind spots) are areas in the field of vision that have been partially altered resulting in an area of partially diminished or entirely deteriorated visual acuity, surrounded by a normal field of vision.

Blurred vision is reported under code H53.8 Other visual disturbances, unlike all the other specified visual disturbances each with a separate ICD-10 code.

Do take note that the code for scintillating scotoma is not found under the subcategory H53.4 Visual field defects along with other types of scotomas, but you will find it is listed under subjective visual disturbances with the ICD-10 code H53.1

Before I go on to relate ICD-10 codes relevant to visual Impairment and blindness, I think it is worthwhile to understand the word perception in relation to the eye.

Martin (2008, p.180) explains that perception “is an internal representation of our external environment.” When a person becomes aware of, knows, or identifies an object by means of the senses (in this case the eyes), this act or faculty of perceiving, or apprehending by means of the senses or of the mind, cognition, and understanding is said to be visual perception. One hypothesis according to Martin (2008) is called ‘what’ vs. ‘how’ which postulates  that the visual system is divided into two or more streams of information. The ‘what’ pathway mediates the conscious recognition of objects and scenes. The ‘how’ pathway provides visuospatial information (ability to process and interpret visual information about where objects are in space) directly into the motor systems (the part of the central nervous system that is involved with movement) to guide our actions. Thus, different aspects of visual perceptions such as movement, depth, colour and shape are processed separately.

When a patient lacks in visual perception due to physiological or neurological factors, they are considered to have a form of visual impairment or blindness . Visual impairment is a chronic visual deficit situation when a patient complains that every day functioning is impaired. Eyeglasses or contact lenses cannot correct this impairment.

Total blindness is the other situation when there is a complete lack of form and there is no visual light perception.

Visual impairment including blindness in ICD-10 is classified to H54. A table below H54 gives a classification of severity of visual impairment. The definitions of codes, for example “Visual impairment category 5” is the definition for the code H54.0 Blindness, binocular is referred from this table. From the table, total blindness must be coded to H54.0 since the patient’s vision is deficit due to no visual light perception and because the definition of code H54.0 is “Visual impairment category 5”

In the next post, let’s examine (i) the two categories in the other disorders block of codes, nystagmus and other irregular eye movements and intraoperative and postoperative complications, (ii) conditions affecting the eyes that originate during the perinatal period, and (iii) traumatic injuries of the eye and ocular adnexa.

References:

  1. Gerard, JT & Bryan, D 2012, Principles of Anatomy & Physiology, 13th edn, John Wiley & Sons, Inc, New Jersey, USA
  2. Martin, JT 2008, An Introduction to the Visual System,  2nd edn, Cambridge University Press, Cambridge, UK
  3. Michael, M & Valerie, OL 2012, Human anatomy, 3rd edn, The McGraw-Hill Companies, Inc., New York, USA
  4. Phillip, T 2012, Seeley’s principles of anatomy & physiology, 2nd edn, The McGraw-Hill Companies, Inc., New York, USA
  5. World Health Organization 2011, Volume 1 Tabular list, International Statistical Classification of Diseases and Related Health Problems 10th Revision, 2010 edn, Geneva, Switzerland

MRPM.VOW.04.13: Technology Outook 2020 Healthcare – Global Megatrends

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Whenever I associate with the word megatrends, my first thoughts connects to my encounter with John Naisbitt’s 1982 best-seller Megatrends: Ten New Directions Transforming Our Lives. He is an American author and public speaker in the area of futures studies. He had first invented the concept of “Megatrends” in 1980, and in his book Megatrends, you can discover megatrends defined as a general shift in thinking or approach affecting countries, industries and organisations.

This week’s Video of the Week (VOW) pick is about global megatrends and technologies that will be pertinent to the healthcare sector in 2020, at least to the minds of the guys at DNV Research and Innovation (DNVR&I), the corporate DNV(Det Norske Veritas) unit of DNV GL.

In this video watch how seven (7) global megatrends and technologies are predicted to define the healthcare landscape by 2020. The megatrends that are likely to define the general shift in approach in the management of patient and disease management you will watch in this video are:

  1. The implementation of Information Technology (IT) (i) to drive appropriate standards for healthcare information and systems i.e interoperability to facilitate disparate data streams and clinical workflows into a single smart system, (ii) promote the adoption of integrated electronic health records (EHRs), (iii) enable the systematic and exchange of specific data in a electronic traceability system for example use of bar codes, and (iv) a computerised clinical decision support system to provide “just in time, just for me” support at the point-of-care, thereby improving patient safety and quality of care;
  2. The Internet to enable information sharing via online social networking, virtual reality to facilitate new approaches to continuous education and training, information retrieval to make well-informed decisions for sharing knowledge across communities, and finally to enabling and allowing patients to record and access their own health data;
  3. Moving healthcare delivery setting from high-cost hospitals and into alternative and low-cost arenas i.e to provide remote care services via telemedicine, monitoring of patients in their own homes using medical sensors e.g.electrodes for sensing and recording of an electrocardiogram (ECG), ultra-wideband radar for remote monitoring of vital body functions like breathing, and smartphone applications for better communication between staff, and between healthcare providers and patients so that patients can access their healthcare information, actively participate in their own care and maintain contact with their healthcare provider;
  4. New technology applied at point-of-care i.e moving the technology like portable ultrasound, lab-on-a-chip technologies, nucleic acid identification to reduce spread of disease by early diagnosis and surveillance, and use of portable micro-nuclear magnetic resonance to improve speed and accuracy of cancer diagnosis;
  5. Personalised Medicine to switch healthcare from “one size fits all” to “tailor made ” management of disease as the field of genomics matures to enable more research into the impact of DNA sequencing in clinical use, genome based diagnostics to support the specific diagnosis or treatment of an individual using DNA sequencing information, pharmacogenetics as early warning indicators of drug metabolism and molecular pharmacology, and cancer genomics for diagnostic purposes and to guide treatment;
  6. New generation imaging from current technologies that provide good anatomical and structural images to emerging techniques like diffuse optical imaging, magnetic resonance imaging (MRI) and new contrast agents to enable early detection of disease and monitoring of treatment; use of positron emission tomography (PET) and MRI for example in diagnostics and monitoring of neurogenerative diseases, mathematical modelling and simulation to detect abnormal cell growth earlier, and protein analysis for example in the management of cancer to distinguish between patients with poor and good prognosis using  imaging mass spectrometry; and
  7. Novel medical treatment to improve treatment and management of disease through continuous research and innovation to produce a myriad of technologies like MRI-guided high intensity focused ultrasound to eliminate the need for invasive procedures, cancer vaccines, robotic surgery, nanotechnology, and novel approaches to developing antibiotics to combat the increasing trend of bacteria developing resistance to antibiotics, to name some of them.

References:

  1. DNV GL, Technology Outlook 2020 Healthcare, viewed 21 December 2013, <http://issuu.com/dnv.com/docs/technology_outlook_2020_health>
  2. Healthcare Technology Outlook 2020 – Technology uptake, 3 February 2012, Youtube, viewed 21 December 2013, <http://www.youtube.com/watch?v=totMfYaq8O8&feature=youtu.be>

Never miss out an adverse event in the medical record!

A hospital will normally have a policy that identifies all adverse effects that are to be documented in a medical record and those that must be reported to the hospital’s authorities within a specified time frame. An adverse event is defined as “an unanticipated, undesirable, or potentially dangerous adverse effect occurrence” in a hospital (JCI ASH p.246).

Patients are reassessed to determine their response to treatment on medications since they may suffer adverse effects like allergic responses, unanticipated drug/drug interactions, or a change in their equilibrium raising their risk of falls. Therefore, patients are constantly monitored for medication effects including adverse effects through the collaborative efforts between patients themselves, their doctors, nurses, and other health care practitioners (i) to evaluate the medication’s effect on the patient’s symptoms or illness, as well as blood count, renal function, liver function, and other monitoring with select medications, (ii) to observe the patient for adverse effects, and (iii) to record in the patient’s medical record any adverse effect(s).

This monitoring process is normally a proactive approach to risk management of a hospital with a formalised program of risk management to investigate and to reduce identified, unanticipated adverse events and other safety risks to patients and staff.

The accreditation process is well known as an effective quality evaluation and management tool designed to create a culture of safety and quality within a hospital. One of the benefits of accreditation is it strives to continually improve patient care processes and results.

If your hospital is already Joint Commission International (JCI) accredited or seeking JCI accreditation status or undergoing re-survey for JCI accreditation status, then the basics of data gathering and preparation includes selection of measures, data collection and aggregation, data analysis and interpretation, dissemination/transmission of findings, taking action, monitoring performance/improvement are all integral to improving safety and quality of care at your hospital. Medication management data collection issues are either addressed during the System Tracer (Data Use) as a shorter survey or during the full System Tracer – Medication Management survey.

I like to draw your attention when individuals like you as a Health Information Management (HIM) / Medical Records (MR) practitioner may be roped in as part of the hospital’s group of participants during the System Tracer (Data Use) survey since you could be considered as “Individuals who are knowledgeable about the information systems available for data collection, analysis, and reporting” (JCI HSPG p.74) or excluded if a shorter survey just for medication management data collection issues are to addressed.

Do take note too that if you are at a hospital which is already JCI accredited or seeking JCI accreditation status or undergoing re-survey for JCI accreditation status, the Medical Record Review Tool (MMRT).will now check for compliance of the JCI Standard MMU.7 which states that “Medication effects on patients are monitored.”, which this post is all about.

Readers, this post on the JCI Standard MMU.7 and all the rest of the standards I have posted using the JCI Hospital Accreditation Standards 4th Edition, concludes all of the necessary and mandatory documentation standards that must be included in a complete medical record. For hospitals not yet on the JCI journey, I think applying all the standards that are mandatory documentation standards using the JCI Hospital Accreditation Standards 4th Edition augurs for high quality medical records documentation standards at any hospital.

References:

  1. Joint Commission International, 2010, Joint Commission International Accreditation Standards For Hospitals (ASH), 4th edn, JCI, USA
  2. Joint Commission International, 2010, Hospital Survey Process Guide (HSPG), 4th edn, JCI, USA

MRPM.VOW.03.13: Electronic Medical Records: Their Time Has Not Yet Come?

MRPM-VOW-placer-video-projector-icon-psdIt’s the third week of December 2013 already, and the Video of the Week (VOW) pick is this “silent movie” on the downside of using paper-based medical records, like many still keep in most developing and developed economies versus the merits of Electronic Medical Records (EMRs).

Health Information Management (HIM) / Medical Records (MR) Management practitioners in most developing and developed economies are far away from the turbulence In the United States, when health care providers are forced by mandatory legislation to transform medical records from paper-based to electronic. In this state of disquietness, the U.S Government provides incentives like monetary bonuses toward those who make the conversion early and fulfil a level of computer utilisation termed “meaningful use while for those who do not adopt EMRs by 2015, there will be disincentives.

This video illustrates a much less optimistic view about paper-based medical records and encourages the change showing that electronic records are more secure, that preventive measures could be better implemented electronically, and that health records could be shared across providers, thus avoiding duplication of testing and contesting that these assumptions are true and that medical quality could be improved while costs would decrease.

HIM / MR practitioners who have undergone this kind of transformation are the ones who can determine, testify and so conclude if (i) smaller, paper-based medical systems offered greater flexibility and efficiency than larger electronic systems, (ii) whether electronic records were more or less secure than paper records, and (iii) whether the theoretical benefits of an electronic record had not matched its actual performance, rather a performance that increases costs but detracts from clinical efficiencies and does nothing to improve patient outcomes.

Although this video is almost five (5) years old, I decided to use this video for the benefit of HIM / MR practitioners in developing countries where many may still be unaware about the adoption of EMRs as a new technology that may or may not be good enough to warrant an  enthusiasm for change In health care and their everyday practice in medical records keeping.

References:

Allscripts.com/ 2008, Paperfree Healthcare, 22 February 2008, Youtube, viewed 13 December 2013, <http://www.youtube.com/watch?v=9jAH9hdF0xk>